Annual Council Meeting minutes 18th May 23
WILLOUGHBY & DISTRICT PARISH COUNCIL
Minutes of the Annual Council Meeting held
18th May 2023
Present: Cllrs Eyre; Havell; Jenkinson; Hedges; White; Cook; Fairfield
Mrs J. Cooper (Parish Clerk)
4 members of the public.
During the public session it was reported that there had been a community litter pick in Sloothby and the bags were awaiting collection. Thanks to the organisers.
Allotment tenant reported he was applying for a shed on his allotment.
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Hedges), seconded (Cllr Cook) that cllr Eyre remained in the Chair for the forthcoming civic year. There were no other nominations and he agreed. It was therefore resolved that Cllr Eyre be elected Chairman for the forthcoming civic year.
2. DECLARATION OF ACCEPTANCE
The Chairman signed his Declaration of Acceptance, which was counter signed by the Clerk as Proper Officer. All Councillors present had signed their Declarations prior to the commencement of the meeting and all were counter signed.
3. ELECTION OF VICE CHAIRMAN
It was proposed (Cllr Cook), seconded (Cllr Fairfield) that Cllr Hales remained as Vice Chairman for the year. There were no other nominations and it was therefore resolved that Cllr Hales be elected Vice Chairman in his absence.
4. VACANCIES
It was confirmed there was one vacancy for Willoughby, member of the public would submit her application ready for the next meeting.
5. APOLOGIES
Apologies were received from Cllr Hales and these were accepted.
6. DECLARATIONS OF INTEREST
There were none
7. MINUTES OF THE MEETING HELD 20th APRIL 2023
It was resolved that the Chairman sign the minutes of the meeting held 20th April 2023 as a correct record.
8. UPDATE
Glass had been ordered for the telephone box, but it was the wrong size. Clerk to try and return when ordering larger sized panes.
9. ELDC/LCC UPDATES
There was no LCC representative.
Cllr Eyre (ELDC) had been re-elected as District Councillor for the area. He congratulated Cllr Jenkinson on her efforts standing as district councillor for Chapel area. ELDC members were currently being trained and allocated roles. He had attended an Orby Parish Council meeting where concerns had been raised regarding potential application for pylons across the district.
10 FINANCE
It was resolved that the following accounts be paid:
Clerks salary & PAYE (May) £159.64
Zurich Insurance £384.85
Reimburse Clerk phone box glass £ 16.08
Online Playgrounds (bolts & accessories) £ 24.76
R. Aldrich (April/May) £877.14
11. ALLOTMENTS/PLAYING FIELDS/VILLAGE GREEN
Playing Fields – 4 new swings now working and being used. Starting work on the climbing frame and typhoon shortly. It was agreed to purchase a coded padlock for the gate.
Allotment Issues – Clerk to ask contractor to look at ivy on adjacent fencing.
It was resolved to permit Mr Euesden to erect a shed 10’ x 6’ on his half plot as long as it does not interfere with neighbours. Applicant confirmed he had spoken to neighbouring plot holder who had no objections. Shed to be one he already had in his garden to be moved over onto his plot.
Village Green – contractor aware of need to ensure green cut well for the Fete 1st July and to cut back low branches from the trees.
12. POLICIES
It was resolved that the following policies be agreed with no amendments:
Standing Orders
Risk Assessment
Financial Regulations
Asset Register (includes Play equipment)
Data Protection Policy
Code of Conduct
Allotment policy
Planning policy (applications between meetings)
13. CORRESPONDENCE
ELDC asking if there were any suitable land for community orchard, it was felt there was none in the parish.
14 PLANNING
798/23 – Roma Cottage – change use to two dwellings – Support
799/23 – Holmefield – replacement dwelling – Support providing adequate screening due to increase in height and request for construction traffic to park off the road.
15 ANY OTHER MATTERS
It was noted some tarmac had been laid on Hogsthorpe Road Sloothby.
Cllr Eyre presented Coronation medals to children at St Helena’s school.
Lincs Road Safety partnership speed van to be reminded about request to visit.
To add Hasthorpe Road condition and Dawber Lane crossroads to Cllr Davie’s walkabout.
16 NEXT MEETING
To be held 15th June 2023 at 8pm. Annual Parish Meeting 8th June at 7.30pm
There being no further business the meeting closed at 8.50pm